Counting Stock
There are a number of reasons why we need to count stock:
To gain an accurate valuation of stock on hand.
To obtain an accurate closing balance of stock for a financial year.
To establish the available stock on hand within the computer.
To correct discrepancies between the theoretical stock on hand within the computer and the actual stock.
Whatever the reason for counting stock, a stock take can be an expensive and time consuming operation. This cost is compounded by the traditional need to close the doors during stock counting, losing valuable sales hours.
Acumen provides facilities that support 3 easy ways to achieve accurate stock counts. The facilities to use depend on the purpose of the stocktake and the manner in which it is carried out:
Spot Counts - by far the simplest and easiest way to count stock is via a series of spot counts. This method is ideal for initial establishment of stock levels and for rolling maintenance of stock discrepancies.
Live Stocktake - gaining an accurate stock valuation is as simple as running a report, provided your stock file is up to date and accurate. A live stocktake combines the completeness of an end of month stocktake, with the convenience of being able to count stock while trading.
Backdated Stocktake - when its an accurate closing balance for stock that you are after a backdated stocktake may be the answer. While the process is not done in real time, only the physical count need be executed before the new months trading begins.
Please refer to the section titled "Stocktaking" in the Reference manual for some important rules on successful stocktaking.
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