Price Authorisation

Each user has an authorisation point. Any input price that falls below this point cannot be accepted without an authorisation. The authorisation point is derived in the same fashion as the Price Limit. The security object 'Authority Price' identifies the base price used and the object 'Authority Price Markup' defines the mark up applied to this price. When a price input by a user falls below that user's authorisation point then they must obtain an authority to continue. Authority for that price can only be granted by a user account that has an authorisation point below that of the input price (eg. you cannot authorise yourself).

The user can obtain the authority in two ways. Firstly the salesperson can contact a member of staff that has adequate access to a privileged account and a computer running the Acumen system. The salesperson relays the Document, Customer, Product and Price details to the authorising officer. The authorising officer enters these details to the Give Price Authorisation screen and is presented with details of the customer, product and the nature of the price (ie its relation to cost and normal prices). The authorising officer can then respond with the authorisation number that is generated by the Give Price Authorisation screen.

If the user has access to a user account that has a sufficiently low authorisation point to grant authority then they may use the override option. Likewise if a staff member is available at the point of sale that has access to a suitable user account they can use the override option. When the override option is used the user need only enter the username and password of the privileged account and access will be granted automatically.

Authorisation numbers are calculated by use of the Document, Customer, Product and Price details given and any given authorisation number will only function for the combination specified.