Releasing Supplier Invoices for Payment

The release button on the supplier documents will cause Acumen to load the total of the approved lines of the document less any paid amount for this document. In other words the release button will only release the balance of unpaid approved items. Privileged users may enter a release value greater than that approved but not greater than the outstanding balance of the document.

The release date is calculated as being the supplier terms (in days or months) from the date of the document. You can over type this date if desired. When an automatic payment run is produced only those documents released within the date range selected (typically from any time up to the current date) will be raised for payment.

Regardless of the approval state of a document you can always prevent automatic payment for a document by using the hold button. This simply sets the released amount to zero while maintaining a record of the current approved amount. At a later time you may return to this document and use the release option.

Note that users with Edit access to the payment screen will be able to raise payments for any document. As a precaution the payment screen displays the current release balance of a document and will not automatically exceed this amount but will accept user override.