Debtors

The debtors tab provides access to the current debtors settings:

• current period

• debtors mode

• Initial document numbering

These settings effect all users of the debtors system and as such require Manager level access to the Debtors object in order for you to alter them. The current period should NEVER be altered except when initiating the system. To move to a new period use the debtors Age (roll over) option. Altering the current period while Acumen contains any transactions will cause these transactions to fall out of step with the customer account balances.

The debtors mode pulldown controls the accessibility of the debtors system to users. See End of Month in the Debtors chapter for more details.

The debtors tab also provides access to the starting document and next batch numbers. These fields allow you to specify the starting document codes. Provided there are no documents of the type being specified already in Acumen's batch file for these documents the number given will be used as the first document number (prefixed by the machine ID). After this Acumen will automatically increment the document numbers.

Warning, with distributed systems that send batches to a central processing point Acumen automatically records the new starting document numbers for a new batch. You should not have to alter these document numbers, and doing so may cause duplicate documents that cannot be processed without alteration or re-entry.

If the system detects any outstanding documents that have not been fully processed to the Debtors system, these will be noted in red text at the base of this screen.