Deliveries

When a delivery is received from a supplier the purchasing system needs to be informed of the stock received. This is done by entering the stock received against the purchase order. There are four ways goods received may be entered to a purchase document:

• Manual entry of quantities received to the relevant lines of the document.

• Receiving all outstanding items on the order (via a Receive button option)

• Receiving the outstanding quantities of selected lines (Receive button)

• Using a portable barcode reader and loading received details (Receive button)

Note that where the Company setting "Auto Pick Customer Orders/Transfers on receiving" is set the system will allocate the received stock to those orders awaiting its arrival by placing a quantity in the Picked column of the order. The status of the effected orders is set to "Some Received" to allow sales staff to locate and action these orders.

Note that when entering the amount received directly into the received column of the Purchases screen you MUST enter the total received quantity. This means that if this is a second or subsequent delivery, then the total of all deliveries for that item must be entered. Alternatively you may use the line split facility to record each delivery separately.

Goods are also posted against the stock on hand figures at the time of input. This means that if the stock files are not available for any reason then you will not be allowed to make a delivery entry. When goods are posted against the stock on hand they are posted into month and year to date purchase accumulators and are available on reports and from the Stock inquiry screen.

Transfer Orders

Note that receiving goods against a transfer order follows the same sequence as described above with the exception that stock is updated against the transfers totals not the purchases totals month and year to date.

Related Topics:

• Discrepancies in Deliveries