Invoices

An invoice is a sale made on account to a customer. All invoice sales will be posted to the account balances of a customer and have a transaction entry in the debtors files. Invoice entry is controlled for customers with credit limits and credit stops. For details see the section on Credit Control.

Invoices have an age of effect that controls which aged balance of the Customer is effected by this sale. By default this age is always the current period in which the debtors system happens to be when the document is processed. Privileged users who have Manager access to sales documents can alter the age of effect in which the document is to be processed. In this way the user can select whether the document be treated as Current, Preinvoiced, 30 days old, etc. Note that changing the age of effect does not cause the sales figures to be recorded in another month, nor does it prevent the transaction (if any) from appearing on the next statement, except in the case of Preinvoiced items which do not appear until the following months statement.

Note that if a period is selected (eg. 60 days) then the document will be processed against the aged balances (two months prior) relative to the current month at the time of processing, which may differ from the current month at the time of input.

Invoices always print either a dot matrix or Laser style document upon completion.