Completing Journals

Journals can have a check total entered to verify that your postings accumulate to the expected totals. When you enter an amount into the Amount field on the journal the system will not update that journal until you either balance both debits and credits to this amount, or use the complete button to balance the journal.

The complete button can be used as follows. When you have entered the last ledger code for your postings while the cursor is positioned on that line you may press the complete button. This will cause Acumen to place the outstanding balance of the postings onto the posting where the cursor sits bringing the journal to a zero balance ready for processing.

The complete button can also be used on Percentage spread journals. In this case you will have a Standing journal that you have built with no dollar amounts but with percentages for each ledger you wish to post to. When you load a new journal from this standing journal you will simply enter the other side of the posting (eg. a bank amount) and then press the Complete button. The system will calculate the portion of the amount that should be allocated to each ledger according to the percentages entered. Obviously the percentages on such a journal must total to 100%. This facility is ideal for disbursement of a central payment to multiple branches or divisions.

All journals must balance to zero before they can be processed. Acumen verifies all journals before processing to detect changes in your ledger between the time of entry of the journal and the time when processed.