An Example
Because of the flexibility of the Acumen General Ledger system the definition of an example structure is required here to facilitate the understanding of later examples. While you may choose to design far more complex and detailed ledger systems the sample given here is kept simple for clarity.
Say that we have a company with three branches and several divisions.
Branches are listed as:
1. Central
2. North
3. Riverside
Divisions are listed as:
10. Administration
20. Sales
22. Dispatch
30. Production
32. Purchasing
40. Marketing
90. Maintenance
We wish to record ledger entries separately for each branch and division so we design our ledger code as follows:
Branch (1 char)
Division (2 chars)
Account code (4 chars)
Using a dash (minus sign) as a delimiter this will give us the following structure:
B-DD-AAAA where B is the branch, DD is the division and AAAA is the account code.
Now let us assume that our chart of accounts looks something like this :
Assets
Current Assets
Banks
1110 Bank account 123456789
1120 Bank account 567898765
Debtors
1210 Debtors control
Other
1910 Shares in XYZ
Fixed Assets
Buildings
2110 Factory building
2120 Office building
2130 Dispatch warehouse
Plant and equipment
2210 Production plant
2220 Repair shop
Vehicles
2310 Executive vehicles
2320 Delivery vans
Liabilities
Current Liabilities
Creditors
4110 Creditors Control
Deferred Liabilities
Loans
4510 Bank loan 23847923
4520 Overdraft 49803249
Other
4910 Government funds
Proprietorship
Capital
6110 Shares
Profit
6200 Retained Profit Carried Forward
Income
Trading
6210 Opening Stock
6220 Purchases
6300 Sales
6410 Closing Stock
Expenses
6610 Production
6620 Advertising
6630 Wages
Other
6990 Retained Profits Brought Forward
In the following sections we will discuss how this structure is represented in Acumen and the ways in which it can be accessed.
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