Placing Purchase Orders
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There are a number of ways to raise a purchase order:
Manual - You can manually enter a purchase order in a similar manner to the other documents in acumen (eg. a customer order).
Fully Automatic - You can have Acumen raise purchases orders for you using Supplier Catalogue details to select suitable suppliers for stock required.
Semi Automatic - You can begin a purchase order for a supplier and have Acumen automatically generate suggested purchases from that supplier.
Purchasing for Customer Orders - The Purchase button on the Customer Orders screen can be used to raise purchases for items requiring stock on that customer order (see Supplying a Customer Order for details).
All purchase orders are for a single branch. When the branch is selected the delivery address for the purchase order is loaded from the branch details file (or the company address is used if no branch details are specified). A purchase order is classified as active while it contains purchase quantities in excess of the received quantities (ie. any line has an outstanding purchase quantity).
Where the Creditors system is in use the purchase order records the quantity invoiced along with the invoice number and date, also the purchase order migrates to invoiced status when all lines are fully invoiced.
Entry of a tax exemption code on the purchase order is for the suppliers reference only and in no way effects the cost of goods being purchased. If goods are being purchased excluding tax when they are normally purchased including tax then a new product code should be used with the Buy Ex Tax check box set accordingly. Likewise in the reverse situation.