Account Balances

A customers account balance is made up of six aged balances. These balances represent:

• 120 days + Transactions 4 months old or older.

• 90 days Transactions 3 months old.

• 60 days Transactions 2 months old.

• 30 days Transactions 1 month old.

• Current Transactions having effect in the current accounting period.

• Preinvoiced Transactions that have their effect in a future period.

The overdue balance for a customer is an addition of the aged balances prior to the trading terms of the customer (ie. a customer with Terms of 30 days [1 month] would have an overdue balance equal to 60 days plus 90 days plus 120 days +). All transactions of a given age, and for a given customer, should add up to the customer account balance for that age (see integrity above).

Customer account details can be interrogated with two facilities. The first is the Customer Account Balances screen and the second is the Customer Transactions screen. The Account Balances screen shows the aged balances for a customer and the total owing. This screen also includes month and year to date sales and profit analysis along with the last sale and receipt details. All of these details are supported by colour coded bar graphs for instant recognition. Use this screen for a quick reference to the customer's current financial position.